Administrative and Financial Assistant in Louisville, KY

Summary

Trinity Presbyterian Preschool is seeking a part time financial and administrative assistant to perform clerical and financial tasks. This job is Monday-Friday, 8:15am-12:15pm.

Duties

Administrative Responsibilities:

• Prepare documents for the preschool program
• Ensure all state mandated student documents are complete and on file in the office
• Maintain and update student files
• Maintain student immunization records
• Copy material for the office staff and teachers
• Answer phone and check daily phone and email messages
• Secure information by completing data based back ups
• Assist with morning and afternoon carpool
• Be a team player who establishes positive, respectful and professional relationships with students, parents, colleagues and visitors
• Maintain good personal hygiene
• Continue professional growth by attending early childhood trainings and monthly staff meetings

Financial Responsibilities:

• Maintain staff payroll and accompanying records
• Prepare monthly financial report
• Bill and collect student tuition payments
• Record and pay taxes
• Pay invoices
• Maintain financial investments
• Attend monthly Preschool Board meetings

Requirements

• High School Diploma
• Proficiency in QuickBooks and filing quarterly, federal, state and local taxes
• Proficiency in Microsoft Word, Excel and Power Point
• Pass state background requirements
• Follow Kentucky state regulations and Trinity Presbyterian Church policies

Nice To Haves

• Previous experience working in an early childhood program

Benefits

• Sick and Personal Days
• Free Tuition For Staff Children
• 'Retention Bonus every 3 Months