Reach Dane

Accounts Payable Specialist

Reference ID : 7311
Location : Fitchburg, WI
Category : Accounting/Finance
Job Type : Full Time



Position Specific Details:

Hours: 40 hours/week

Status: Full-time

Location: Red Arrow, 2096 Red Arrow Trail, Fitchburg, WI

 Qualifications / Requirements:

  • Associate degree in Accounting or a related field or 4 years experience in position
  • Minimum of 1-year technical college or 2 years experience
  • Knowledge of accounts payable practices and procedures
  • Familiarity with general office practices and procedures
  • Ability to work with and verify computations
  • Ability to apply accounts receivable rules, regulations and practices
  • Ability to apply accounts payable rules, regulations, and procedures
  • Ability to represent the agency in the community in a professional manner
  • Experience with a non-profit organization or other federally funded programs is a plus
  • Familiarity with 1099 guidelines is desirable
  • Experience using Excel, Word and Electronic AP Accounting System
  • Ability to work independently and take initiative to begin a task without being instructed
  • Successfully pass the Caregiver Background Check
  • Successfully pass a physical examination that verifies the employee is free from communicable diseases and is physically able to perform required job responsibilities
  • Experience working with low-income / multicultural environments and sensitivity to various cultures is


§ Assist in writing Purchase Orders

§ Maintain Purchase Order log for use in reconciliation with invoices

§ Assist with training staff as needed in proper accounts payable procedures

§ Match bills with pre-approved documentation

§ Verify and prepare vouchers for payment

§ Set up new vendor files in the accounting system including requesting Federal Tax ID numbers and current IRS Form W9

§ Contact vendors when needed to clarify and / or assure adequate documentation of expenditures

§ Review bills for accuracy, prepare for payment and print checks

§ Maintain a manual ledger and checks for Parent Activity Account

§ Work closely with staff and vendors to ensure proper documentation and timely payments

§ Respond to accounts payable inquiries and follow-up with needed response

§ Assist with related special projects as required

§ Interact with coworkers and the community to build productive and collaborative relationships

§ Assist in the accomplishment of other department duties

§ Attend and participate in all appropriate meetings and trainings as assigned

§ Maintain confidentiality of all agency information, including information relative to Head Start children, families and staff

§ Comply with agency and funding source policies, procedures and regulations

§ Maintain professional competence, knowledge and skills necessary for satisfactory performance of all assigned responsibilities

§ Other duties as assigned.


§ Associate degree in Accounting or a related field or 4 years experience in position

§ Minimum of 1-year technical college or 2 years experience

§ Knowledge of accounts payable practices and procedures

Nice To Haves


  • Health, dental, vision
  • vacation and sick time
  • 4% 403(b) match after 2 years
  • company paid life insurance and long term disability

Salary : 20/Hr
Minimum Education : Associate
Job Type : Full Time
Category : Accounting/Finance
Minimum Experience : 1 Yr
Location : Fitchburg, WI

Facebook LinkedIn Twitter