Oak Hill Children's Center

Administrative Specialist for High-Quality Early Education Program

Reference ID : 51284
Location : Pownal, VT
Category : Administrative
Job Type : Full Time



Oak Hill Children's Center is a high-quality program (5 STARS in Vermont's Step Ahead Recognition System) located at 72 School House Road, Pownal, Vermont. Oak Hill serves children from the ages of 6 weeks to 12 years. Oak Hill is an Early Head Start Partner and a Specialized Care Provider. Curriculum combines the Vermont Early Learning Standards, The Creative Curriculum and emerging child interests.

The Administrative Specialist performs higher level office support duties including a wide range of operations, administrative and financial administration and provides specialized program support for the center. This work requires: strong analytical, organizational, service and communications skills; teamwork; initiative; the ability to prioritize, plan and coordinate tasks to completion; attention to detail; adherence to a code of ethics; the ability to work with confidential information; dependability; and positivity. Candidates should be empathetic, compassionate and show respect for all. Applicants need to work collaboratively with their fellow staff members and communicate effectively with families and board members. Candidates should be reliable, flexible, understand the importance of play and embrace the concept that childhood is a messy business. A love of young children and families is a must. At least an Associate's Degree (Bachelor's Degree preferred) in accounting/finance, business, human resources or related field; OR a Bookkeeping Certificate. Must be able to pass a background check.

Application should include resume, cover letter and three references.


  • Human resources support (including new hires, workers' compensation claims, unemployment claims)
  • Follow all center policies, state and federal regulations, grant and partner agreement requirements
  • Facilities management - support the functionality, safety and sustainability of buildings, grounds, infrastructure and real estate
  • Project and track enrollment, respond to enrollment inquiries, maintain waiting list
  • Manage center database and track child attendance
  • Maintain confidentiality of all records
  • Manage center financial records. Compile, enter, review and maintain financial information and verify its accuracy
  • Analyze, maintain and reconcile monthly accounts including: bank accounts, restricted accounts, profit and loss and balance sheets
  • Prepare and track tuition agreements, payments, resolve payment issues, and collect late payments
  • Accurately prepare payroll, comply with ACH regulations
  • Analyze monthly trends and variances and prepare financial statements. Maintain and track all cash flow, fixed assets, accrual and debt accounts.
  • Ordering/purchasing, bill payment, billing (including parent, subsidy and food program billing), bank deposits
  • Assist Executive Director with preparation/development of annual budget
  • Prepare reports and perform special projects as needed, including grant reporting support
  • Assist external CPA firm in completion of annual financial assessments, taxes and audits
  • Create weekly staff schedule, track staff time off
  • Responsible for IT oversight and maintenance of office equipment
  • Maintain personal professional development plan to ensure continuous quality improvement
  • Answer phone
  • Substitute for classroom teachers if necessary


  • Strong oral and written communication skills, effective technology skills and excellent customer service skills
  • Careful attention to detail; ability to track and rectify any discrepancies, however small
  • Able to operate with minimal supervision, initiative and discretion
  • Must clear full background check (including fingerprints) and must be able to perform caregiving responsibilities
  • Pediatric CPR and First Aid certification w/in 3 months of hire and recertification every two years.
  • At least twenty (20) years of age
  • Knowledge of Quickbooks and Excel or willingness to learn these skills
  • Commitment to supporting center children, families, staff and board members
  • At least an Associate's Degree in accounting/finance, business, human resources or related field; OR a Bookkeeping Certificate

Nice To Haves

  • Bachelor's Degree in accounting/finance, business, human resources or related field
  • 3-5 years bookkeeping experience
  • Experience working with families


  • Paid Time Off, Paid Holidays
  • Paid Professional Development
  • Employee Child Care Discount if Attending Oak Hill

Minimum Education : High School or Equivalent
Job Type : Full Time
Category : Administrative
Minimum Experience : None
Location : Pownal, VT

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