Administrative Assistant/Receptionist

Summary

Science Akadémeia is a STEM-focused early learning institution committed to academic excellence, operational precision, and innovation in early childhood education. We are seeking a highly organized, punctual, and professional Administrative Assistant to the Director / Receptionist to serve as the first point of contact for families and to support the daily administrative and operational functions of the school.

This role requires discretion, efficiency, technological competence, warmth, and strict adherence to compliance standards in a regulated early childhood environment.

Position Overview

The Administrative Assistant provides direct support to the Director while managing front desk operations, enrollment communication, and compliance documentation. This individual plays a critical role in maintaining professionalism, structure, and consistency in school operations.

This position may also require occasional classroom support when operationally necessary.

Duties

Key Responsibilities

Front Office & Reception

• Greet families, visitors, and vendors with a pleasant and professional demeanor
• Answer and route phone calls and emails promptly
• Manage visitor sign-in procedures and security protocols
• Maintain a clean, welcoming, and organized front office environment

Administrative & Director Support

• Assist the Director with scheduling, reporting, and documentation
• Maintain accurate student files in compliance with DECAL regulations
• Track enrollment paperwork and immunization records
• Support billing, tuition authorization, and payment tracking
• Prepare professional correspondence and school communications
• Coordinate and schedule tours with prospective families

Enrollment & Marketing Support

• Follow up promptly on all website inquiries and social media leads
• Track prospective family communications
• Support social media updates and engagement
• Assist with marketing initiatives and event coordination

Compliance & Documentation

• Ensure strict compliance with Georgia Bright from the Start / DECAL policies
• Maintain attendance and regulatory documentation
• Track required staff training and licensing records
• Follow all internal school policies and procedures without exception

Classroom Support (As Needed)

• Provide support in classrooms during staff absences or high-need periods
• Assist teachers with supervision, transitions, and classroom organization
• Support student engagement while maintaining school behavioral standards
• Uphold all health, safety, and ratio requirements

Required Qualifications

• Associate’s or Bachelor’s degree preferred
• Minimum 1 year of administrative or front office experience (school setting preferred)
• Experience working with children in an educational setting is a plus
• Professional presentation and communication skills

Requirements

 Required Skills & Professional Competencies

• Punctual and dependable
• Pleasant, welcoming demeanor
• Highly professional in communication and conduct
• Compliant and able to follow school policies and DECAL regulations precisely
• Strong follow-up skills on inquiries and enrollment leads
• Technologically proficient
• Familiar with Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Comfortable navigating childcare management systems (Procare preferred)
• Detail-oriented and highly organized
• Ability to maintain confidentiality at all times
• Strong time management and problem-solving ability
• Flexible and willing to assist where needed

Nice To Haves

Why Join Science Akadémeia?

• Innovative STEM-focused environment
• Structured and professional leadership
• Growth and advancement opportunities
• Collaborative, mission-driven team
• Meaningful impact in early childhood education
• 
  

Benefits

• Competitive hourly wage or salary, commensurate with experience
• Paid time off and holidays
• Supportive, mission-driven work environment
• Professional development opportunities
• Opportunity to work alongside an innovative early childhood education team shaping the future of learning