All aspects of accounts payable in a high volume industrial distribution company utilizing Epicor's Prophet 21 software.
Receive, review, reconcile against purchase orders, and input vendor invoices into integrated distributor software. Identify invoices for applicable use tax accruals. Manage and organization of the workflow and storage of accounts payable utilizing an electronic filing system, including invoices, vendor credit applications, distributor agreements, Form W9s, ACH authorization forms, and requests from vendors to change any of the above. Initiate payment processes at scheduled intervals for checks, ACH, or credit card disbursements. Reconcile company credit card statement, including accumulation of receipts from other locations. New vendor and supplier setup, including Form W9 evaluation. Reconciliation of vendor account statements and open purchase order receipt reports. Communication with sales team and administration on resolution of vendor questions or concerns and unreconcilable purchase orders. Ensure freight charges billed by vendors are properly accounted for within inventory costs on purchase orders or billed to customers. This position will also be part of a team providing assistance with incoming phone calls for the company.
This job requires keen organizational skills, careful attention to detail, and the ability to efficiently use computer hardware and software, including strong typing skills. The successful candidate must have experience in accounts payable in a busy environment. General experience required in office administration, clerical / bookkeeping duties, and computerbased accounting software. Must be able to communicate effectively in English, both written and verbal formats. Candidate would need to interact well with employees, vendors, and customers. Position requires good working knowledge of Microsoft Word, Excel, and Outlook.
Experience within the Epicor Prophet 21 or another distributor software environment would be preferred. A general accounting background is helpful, which would allow for growth opportunities. Strong interpersonal, organizational, selfstarter, proactive, critical thinker, seeks knowledge, good decisionmaking abilities and reasoning skills are a plus. A strong plus would be if candidate can act as assistant to CFO on other accounting and business office tasks in addition to the primary accounts payable duties.
We offer paid holidays, paid vacation, and paid sick time upon meeting continuous employment eligibility terms. Our comprehensive benefit package includes medical, pharmacy, dental, vision, life and disability insurance along with traditional and Roth 401k retirement plans. The company pays 70% of the employee's coverage for medical and pharmacy premiums. The company's contribution to the retirement plan is a an annual discretionary match based on year end profitability.
