ADMINISTRATIVE ASSISTANT - ACCOUNTS PAYABLE

Summary

We are seeking a detail-oriented and highly organized Administrative Assistant specializing in Accounts Payable to join our team. In this role, you will manage the full accounts payable cycle and play a key role in maintaining accurate financial records. The ideal candidate is self-motivated, thrives in a fast-paced environment, and has a strong understanding of bookkeeping principles and accounting practices.

Duties

• Manage the full accounts payable process, including vendor setup, invoice entry, and payment processing.
• Ensure timely and accurate processing of vendor payments.
• Reconcile vendor statements, identify discrepancies, and resolve issues promptly.
• Collaborate with internal departments to address invoice-related inquiries and discrepancies.
• Prepare month-end accounts payable reports and assist with reconciliation tasks.
• Monitor and manage vendor credits and ensure proper application.
• Support the accounting team with additional bookkeeping and administrative tasks as needed

Requirements

• Proven experience as payables specialist or in a similar role with a focus on Accounts Payable.
• Strong knowledge of accounting principles, accounts payable processes, and financial recordkeeping.
• Proficiency in accounting software (e.g., QuickBooks, FACTS, or similar) and Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective communication and interpersonal skills.
• attention to detail.

Nice To Haves

• Experience handling high volumes of invoices.
• 3 way matching
• Data entry
• Problem solving

Benefits

• 401K plan with Company Match
• Company profit sharing plan
• Weekends Off
• Paid Time Off
• Paid Holidays
• Health Insurance coverage
• Annual Pay reviews

About Us

Company Description

With over 30 years in Business, Tools & Accessories Corp. is the leading distributor for construction supplies & Repair services in the Maryland, Virginia & DC area.

Tools & Accessories Corp offers same or next day delivery to our customers Jobsite, office or shop.

We believe in building long-term, meaningful relationships within our company, to our Vendors & clients as well.

At Tools & Accessories Corp. our employees are the most valuable asset that is why we believe in offering many opportunities to grow within Tools & Accessories Corp.

We offer a competitive compensation and Benefits package including comprehensive medical, dental, and vision insurance, 401k with company match, paid time off, Extensive training, Paid Holidays along with special employee discounts on products we carry.