Bookkeeping, Accounting, and Auditing Clerks

Summary

Shadow Rock Congregational Church seeks a part-time Bookkeeper to oversee financial operations across multiple ministries, including the Church, Preschool, Foundation, and Festival Garden. Key responsibilities include payroll processing, accounts receivable/payable, donor record management, financial reporting, and support for budgeting and audits. This role is a great fit for a seasoned accounting professional who is detail-oriented, mission-driven, and eager to contribute their expertise in a collaborative, faith-based nonprofit environment.

Duties

• Generate and summarize monthly financial reporting for the Church, Preschool, Festival Garden, and Foundation
• Manage receivables and payables for all entities
• Prepare year-end financial reports
• Manage payroll processing, and generate W-2 earnings and 1099 filings
• Receive, record, and deposit contributions (offerings, donations, pledges)
• Maintain donor records and issue Giving Statements (annual and as requested)
• Track restricted vs. unrestricted gifts and reconcile contributions with donor records
• Acknowledge new gifts and memorial gifts and report to the Director of Operations
• Support stewardship campaigns and pledge tracking in collaboration with the Director of Operations
• Collaborate with the Director of Operations to develop, present, and review the Church’s Annual Budget
• Support Church and Foundation audits as needed
• Manage Preschool financial administration
• Manage accounts receivable and reconciliation; report aging AR to the Preschool Director
• Assist with Preschool fundraising and reporting
• Work with the Preschool Director to establish Procare tuition and Kids Day Out invoicing
• Manage financial reporting for the Shadow Rock Foundation
• Manage Festival Garden financials
• Administer investment accounts (brokerage or similar)
• Research, develop, and manage grants or special projects
• Work with the Director of Operations to complete and file the United Church of Christ Annual Report
• Process biweekly payroll, employee onboarding, and new hire paperwork
• Prepare and distribute W-2s and 1099s
• Maintain employee records and compliance documentation
• Support the Director of Operations with HR-related reporting and audits
• Support IT and technology updates related to financial and database systems
• Attend Weekly Staff Meetings and participate in the business portion as assigned
• Engage in Professional Development Trainings as available

Requirements

• Associate’s degree or Bachelor’s degree in business, finance, or accounting
• 1–3 years of relevant accounting or financial experience
• Strong organizational skills, attention to detail, and ability to meet deadlines
• Ability to work independently while following direction and prioritizing effectively
• High standards of discretion, integrity, and professionalism
• Experience with payroll, fund accounting, and nonprofit financial systems
• Strict adherence to Shadow Rock Policies
• Physical capabilities needed to perform essential job duties (including sitting for extended periods, occasional lifting of up to 20 lbs, and using standard office equipment)
• Position is onsite; after orientation and training, some tasks may be performed remotely with approval

Nice To Haves

• Proficiency with financial and database systems; experience with ShelbyNext, Vanco, Amplify ChMS, and Procare strongly preferred
• Familiarity with cloud-based technologies
• Comfortable working with Churches or faith-based nonprofits
• Willingness to learn, adapt, and work additional hours as required
• Mission-focused perspective and alignment with Shadow Rock’s values