Administrative Assistant Support

Summary

Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Duties

• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Direct or coordinate the supportive services department of a business, agency, or organization.
• Set goals and deadlines for the department.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Acquire, distribute and store supplies.
• Plan, administer, and control budgets for contracts, equipment, and supplies.
• Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
• Hire and terminate clerical and administrative personnel.
• Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Manage leasing of facility space.
• Participate in architectural and engineering planning and design, including space and installation management.
• Conduct classes to teach procedures to staff.
• Dispose of, or oversee the disposal of, surplus or unclaimed property.

Requirements

• Monitor facilities or operational systems.
• Direct administrative or support services.
• Develop organizational goals or objectives.
• Prepare operational progress or status reports.
• Analyze data to inform operational decisions or activities.
• Recommend organizational process or policy changes.
• Manage inventories of products or organizational resources.
• Purchase materials, equipment, or other resources.
• Prepare operational budgets.
• Manage construction activities.
• Hire personnel.
• Direct facility maintenance or repair activities.
• Purchase materials, equipment, or other resources.
• Plan facility layouts or designs.
• Conduct employee training programs.

Nice To Haves

• Adobe Systems Adobe Acrobat
• Fund accounting software
• Human resource management software HRMS
• LinkedIn
• Microsoft Access
• Microsoft Dynamics GP
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Project
• Microsoft Publisher
• Microsoft SharePoint
• Desktop computers
• Email software
• Laptop computers
• Microsoft Office
• Microsoft Windows XP
• Microsoft Word

About Us

Our services are tailored to meet the needs of children and their families. We begin our programming for children as young as 6 weeks old and continue until their 13th birthday. Our hours of operation are quite accommodating. Some centers open at 5:30am or 6:00am until 6pm. Our employees are also educated to handle emergency situations. All of them hold certifications in both first aid and CPR.