Childcare Center Office Assistant

Summary

Job Summary:

We are seeking a proactive and organized Office Assistant to support our daily office operations. The ideal candidate will be a reliable multitasker with excellent communication skills and a keen eye for detail. This role is crucial in maintaining a smooth and efficient work environment and providing top-notch support to our team.

The Goddard School:

The Goddard School is a licensed preschool, teaching children as young as six weeks all the way through pre-kindergarten. With highly qualified teachers and administrators, we provide a fun, nurturing, and developmentally-appropriate program. Visit our website at www.goddardschool.com and see for yourself the professional staff you would be joining. We look forward to hearing from you!

Duties

Key Responsibilities:

• Administrative Support: Provide general administrative support including managing schedules, organizing meetings, and handling correspondence.
• Reception Duties: Greet visitors, handle incoming calls, and manage the front desk with professionalism and courtesy.
• Document Management: Prepare, file, and manage documents, reports, and records accurately and efficiently.
• Office Supplies: Monitor and maintain office supplies inventory; place orders and ensure stock levels are adequate.
• Data Entry: Enter and update information in databases and spreadsheets with precision.
• Meeting Coordination: Assist in scheduling meetings, preparing meeting rooms, and taking minutes when required.
• Mail Handling: Sort, distribute, and handle incoming and outgoing mail and packages.
• Customer Service: Assist clients and visitors with inquiries and provide exceptional customer service.
• Facility Management: Ensure the office environment is clean, organized, and conducive to productivity; coordinate with maintenance staff as needed.

Requirements

Qualifications:

• Education: High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Experience: Previous experience in an office environment or administrative role is preferred but not required.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (e.g., printers, copiers).
• Communication: Excellent verbal and written communication skills.
• Organizational Abilities: Strong organizational and multitasking skills with attention to detail.
• Interpersonal Skills: Friendly and professional demeanor with the ability to work well with others.
• Problem-Solving: Ability to handle unexpected issues and find practical solutions.

Benefits

Working Conditions:

• Hours: Varies
• Environment: Childcare Center Front Office

Benefits:

• Salary range: $11 to $18/Hour depending on qualifications
• Full support from our directors and resources to be successful in the classroom
• Paid holidays PLUS 10 paid time off (PTO) days per year
• School is closed between Christmas Day and New Year's Day
• Competitive compensation
• Health, dental, and vision insurance
• Discounted childcare