Ascension Episcopal Day School

Operations Manager

Reference ID : 115128
Location : Norfolk, VA
Category : Education/Training
Job Type : Full Time



Title: Operations Manager

Position: Salary, full time, onsite.      

Reports to: Director

We are looking for a compassionate, personable, and detail-oriented person to join our day school’s administrative team! The Operations Manager works directly with the Director to ensure that day school operations run smoothly. The ideal candidate will be passionate about early childhood education, as well as fostering an inclusive and uplifting workplace for our teaching staff. At AEDS we pride ourselves on an always-innovating culture of kindness and empathy. If you are savvy with a spreadsheet, a calculator, and communications, but also love to laugh and take part in fun preschool antics, this could be a perfect fit for you! 


Primary Responsibilities:

Ø Work alongside Director to manage staff (includes potential for classroom work if needed to support ratio).

Ø Manage communications (phone, emails, newsletters, in-app messaging) to parent community.

Ø Maintain staff files database for compliance with annual licensing requirements.

Ø Work alongside Director to create budget proposals, calendar proposals, and all other in-house policies and procedures as needed.

Ø All duties related to payroll and leave management.

Ø Oversee facilities management, ensuring we are up to date on necessary fire, health, and safety inspections (done in conjunction with our building and grounds team)

Ø Working in partnership with Director to schedule and facilitate special events (picture day, fall parade, graduation, etc.).

Ø Oversee all functions of billing, tuition, and expense reconciliations.

Ø Presenting necessary financial/operational reports to the Board of Directors.

Ø Manage supply orders and inventory.

Ø Work alongside Director to maintain all aspects of administrative function, including school safety procedures.

A more detailed job description will be presented in interview.


We would love to interview you if:    

Early education training including knowledge of early education teaching methods and child development theory.

Have a bachelor’s degree in Business Administration, Nonprofit Leadership, or a related field.

Experienced in using Microsoft Office Suite (especially Word and Excel), Adobe Acrobat, and Canva.

Able to work well collaboratively as well as independently.

Have experience with billing, budgeting, and reconciliations.

Excellent verbal and written communicator.

You have a passion for cultivating a safe space for young ones to learn and grow.

You are committed to quality, equity, mutual respect, kindness and ability to work in diverse populations.

 Experience with Procare or other childcare management app is a bonus!


Benefits: Generous paid time off and company matching retirement plan.

 Paid trainings for professional development.

 Potential for advancement and promotion.

Our Angel Fund provides extra money for staff emergencies and up to 6 weeks of maternity/paternity leave.

Three days of sick leave can be used as "Mental Health" days.

Two bonuses a year.

 Gift cards and breakfasts/lunches given as extra thank-you recognitions throughout the year.

 One paid doctor visit per year plus paid vaccines and gift cards up to $150 for vaccines.

Minimum Education : Bachelor's
Job Type : Full Time
Category : Education/Training
Minimum Experience : 1 Yr
Location : Norfolk, VA

Facebook LinkedIn Twitter