Business Manager (Non-Profit/Education)

Summary

The Business Manager will be responsible for maintaining the day-to-day financial management of the company, including budget forecasting, accounting, management of insurance plans, donations/annual giving, purchasing and general business finance functions.

Duties

• Handle accounts payable and accounts receivable, including but not limited to, invoicing of all enrollment and tuition fees, collection of enrollment fees and tuition, deposit of all receipts collected.
• Perform various journal entries, accounts reconciliations, and provides general ledger support.
• Manage the payroll process, preparing and submitting the semi-monthly payroll.
• File payroll reports as needed (including but not limited to CT UC-R2, Quarterly CT Report Information and Quarterly CT Labor Statistics).
• Manage the delivery of all financial documents between the Riverside and Glenville centers (such as; bills, invoices, rent checks, statements, equipment/materials orders, paychecks).
• Responsibility for ongoing facility management, including but not limited to, contacting vendors for maintenance issues, renewal of maintenance contracts, monitoring of playground daily inspections, and maintenance of security systems.
• Prepare and distribute monthly financial statements to the Executive Director, Assistant Director, and the Board of Directors.
• Prepare and provide monthly reports to the Board of Directors, providing extensive information pertaining to the financial status of the school.
• Attend regular / monthly Board meetings, semi-annual Advisory Board meetings, Parent Orientations meetings and other admin / staff meetings as deemed necessary by the Executive Director.
• Participate actively with the administrative team through communication collaboration, and program planning.
• Maintain consistent communication with the Enrollment Coordinators to ensure a seamless enrollment system.
• Oversee service, maintenance, reports and inspections as related to the facility, on a monthly, quarterly, and annual basis.           
• Manage overall benefits administration, working with other administrators to educate staff on school policies and procedures, benefit packages and tuition reimbursement.
• Ensure compliance with applicable state and federal wage laws and review all tax filing reports.
• Work with the Executive Director and Finance committee to prepare the annual budget and determine the tuitions.
• Work closely with the Treasurer of the Board of Directors and Chair of the Tuition Assistance Committee in a cooperative manner that is conducive to achieving the goal of Children’s Day School.
• Coordinate contracts and leases with the Executive Director and Board of Directors.
• Responsible for any other duties and tasks that may arise that are integral to maintaining the school’s operation.
• Respond to parent / guardian comments and concerns, demonstrating sensitivity, interest and respect while maintaining confidentiality.

 

Requirements

• A minimum of 5 years in a similar role.
• Undergraduate degree required, MBA or advanced degree preferred.
• Non-profit accounting experience preferred.
• Ability to maintain positive relationships with parents / guardians, children and coworkers.
• Mindful and organized regarding timelines and deadlines for projects and/or documents that must be completed for the school, giving immediate notice to other’s that may be involved in the completion of such matters.
• Ability to organize people and processes while leading a group toward the company’s goal.
• Maintain confidentiality.
• Report to work on time and maintain consistent attendance.
• Proficiency with office technology
• Strong organization and coordination skills

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Nice To Haves

• Knowledge of Procare
• Keen attention to detail and ability to multi-task
• Strong communication skills
• Team-oriented; willingness to pitch in and help out
• Self-motivated; takes initiative
• Good judgment; ability to prioritize and work independently
• Troubleshooting skills
• Sense of humor

Benefits

Robust benefits package, i.e. 403B with company match, PTO, medical, dental, vision, life insurance

About Us

The mission of our school is to provide the best in high quality, affordable early childhood care and education which is enjoyable, stimulating, and age appropriate. We are an inclusive environment and all children are accepted without regard to race, gender, religion, and ethnic origin.  

If you are passionate about working with young children, this might be the right place for you!