The Administrative Assistant will demonstrate a high level of technical skills. Under the direct supervision of the Lead Administrative Assistant this position provides administrative and secretarial support for the Head Start and Early Head Start departments.
· Perform general office duties and provide routine administrative support to the management staff;
· Produce documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
· Demonstrated competency at advanced levels in Microsoft Office programs;
· Work in collaboration with the receptionist and administrative assistants to cover the main phone, direct inquiries, greet guests, customers and co-workers;
· Respond to non-routine daily requests from management team;
· Prepare and assemble highly confidential and sensitive information;
· Facilitate special projects which may include: planning and coordinating meetings, disseminating information, creating presentations;
· Assist with event planning and scheduling as needed;
· Prepare agendas, supporting documentation, to ensure timely distribution of materials for scheduled meetings;
· Write, record and transcribe minutes from Policy Council meetings;
· Support CCA procurement, reimbursement and fiscal policies and procedures;
· Process purchase requests, and order/distribute office supplies for the program;
· Maintain administrative files and/or program files accurately.
· Assist in preparing program reports and providing program data with accuracy and in a timely manner;
· Assist in preparing grant proposals and other program documents with accuracy;
· Demonstrate competency in equipment policies and procedures;
· Assess and convey program problems and refer appropriately to obtain needed solutions;
· Maintain confidentiality of sensitive information and promote the mission of Child Care Associates;
· Other related duties as assigned.
· Associates degree, currently enrolled in BA program OR a high diploma with 15 years of experience;
· Two (2) years of work experience in general secretarial or administrative duties;
· Type 50-60 WPM;
· Advanced level proficiency in Microsoft Office programs;
· Excellent verbal and written communication skills;
· Attention to detail, organizational skills and ability to perform competently in high stress situations;
· Competency working with data and private information;
· Plan, prioritize and organize diversified workload using independent judgement;
· Professional, collaborative and courteous communication, oral and written, at all levels.
· Bilingual abilities;
· Bachelor’s degree;
Child Care Associates offers a competitive benefits package that is provided to all fulltime employees that include health, dental and life insurance coverage. Additional voluntary benefits are offered to all fulltime employees in addition to the core benefits package.
After completing one (1) year of service, the company contributes 4% of the employee’s earnings to the retirement plan. If the employee also elects to make a contribution to the plan, Child Care Associates will match half (50%) of the employee’s contribution up to 4% of base salary.
Child Care Associates provides other benefits outlined in the Staff Handbook, such as paid holidays and paid time off (PTO).
Child Care Associates reaches more than 14,000 children across Tarrant County. We're one of the largest child development organizations in North Texas.
WE SERVE THE WHOLE CHILD AND FAMILY by providing academic and social/emotional growth through quality early education and child care programs. Our early education programs provide much more than instruction - we ensure that each child has a family doctor, a dentist, and is up-to-date on all immunizations and screenings. We ease the burden on low-income families by offering no-cost CCA campuses or offsetting the high cost of child care. As a result, parents are able to work or finish school while learning important parenting and life skills.
